VOLUNTEER TEAM NEEDED FOR

The Harvest Carnival is one of the Brooks’ Bears most beloved events! It is a fun evening event on campus with carnival games, prizes, food trucks, a costume parade, music, dancing and more!! This is one of Brooks' largest events and it takes a huge team of volunteers to make this event a big success. Since there are so many different aspects of planning this event, you are sure to find the volunteer role that is perfect for you!

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When is the Harvest Carnival?

• typically on a Friday evening in October at William Brooks Elementary. Our next Harvest Carnival will be on October 20, 2023.

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What is needed to make it happen?

• Planning for this event needs to start in August, as soon as school starts

• Volunteers are needed in these areas:

  • Chair or Co-chairs

    • schedule and lead meetings​

    • bring together all areas of the committee to ensure the smooth running of event

  • Event Details and Layout, Logistics

  • Budgeting and Insurance

  • Promotion (flyers, social media, and website)

  • Food Vendors and Rentals (e.g. food trucks, DJ, tower lights, trash bin)

  • Decorations

  • Carnival Games

    • review the PTA-owned carnival games, make repairs as needed​

  • Prizes

  • Pumpkin Showcase

  • Costume Parade

  • Craft Table

  • Wristband/ ticket sales

  • Volunteer recruitment

  • Fundraising

  • Spirit wear

  • Event Photographer

• The PTA will provide guidance for the volunteers of the event as well as notes on prior events.

• The more helpers we have, the easier it is to plan and hold this event!  

 

What can you do to help?

• If you want to join the volunteer group for this event or if you want more information, please contact Beth Lara at wbrookspta@gmail.com. 

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